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ADMINISTRATIVE ASSISTANT

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Job ID:
R16305
Location:
Veritiv Executive Office
City:
Atlanta
State:
GA
Veritiv has an expansive North American network with more than 180 locations, and we do business with
more than half of the Fortune 500. We're a big company, but we’re also a new company, shaping our
systems and processes to support a successful and sustainable future. We don't just encourage an
entrepreneurial spirit, we embody it.
Are you looking to join a company where you feel empowered in your work and your job is not just a job,
but a path toward a rewarding and successful career? Do you want to be part of a company that
customers and suppliers not only want to do business with but need to do business with?
If you answered yes, then Veritiv might be the place for you. We encourage you to learn about and apply
to Veritiv if you seek a unique work experience, where diverse ideas are met with enthusiasm, and where
you can realize your full potential.

Position Description

Job Summary and Scope:

Under general supervision, provide a wide variety of administrative and staff support services as needed. Makes independent decisions within guidelines regarding planning, organizing and scheduling of work.

Job Responsibilities:

  • Prepare confidential correspondence, memoranda, reports, presentations, etc.
  • Screen telephone calls and receive/direct visitors
  • Resolve routine and some complex inquiries and requests
  • Schedule and maintain calendar of appointments, meetings and travel itineraries and coordinate related arrangements
    • Process travel, invoices and other expenses, as needed
    • Maintains business contacts and monitors frequency of key supplier interactions
  • Prepare regular and special reports as directed. Gathers and summarizes narrative and statistical data and documentation from a variety of sources as needed.
  • Performs varied computations on materials assembled. Typically utilizes word processing, spreadsheet, graphics or desktop publishing software.
  • Manage office supplies for, including mail distribution
  • Acts as a liaison between internal stakeholders and customers and suppliers as needed. Manages access to customers and suppliers based on current organizational priorities
  • Assists executive with the preparation and tracking of department budgets and annual standards.
  • Schedules and coordinates meetings and conferences, assuring proper provisions are made for location, equipment, materials, food, etc.
  • Other related duties and responsibilities as required or assigned

Qualifications / Knowledge & Experience: 

  • Excellent knowledge and utilization of Microsoft Office tools
    • High level of proficiency required for Excel, PowerPoint and Word
  • Excellent written and verbal communications
  • Strong decision making ability, customer focus and attention to detail
  • Demonstrated ability to be a team player and support multiple team members effectively and efficiently
  • Ability to be resourceful in accomplishing tasks and juggling multiple priorities
  • Ability to interact comfortably with all levels within the company including senior executives
  • Demonstrate flexibility in taking on new challenges and requirements
  • Strong organization and time management skills
  • Flexible with work hours – there will be times when position will be required to work additional hours to complete taskes that are deadline-sensitive
  • Some travel may be required
  • 1-3 years of experience in supporting senior level managers of a large corporation; experience supporting corporate leaders is strongly preferred
  • Associates degree required; BA/BS degree strongly preferred
  • Experience in creating high level presentations and reporting is a plus
  • Experience initiating and managing complex travel schedules for senior level managers, visitors, etc.
  • Experience maintaining strict confidentiality and dealing with sensitive information is required


Veritiv is an Equal Opportunity/Affirmative Action employer. Individuals seeking employment are considered without regards to race, ethnicity, color, creed, religion, sex, sexual orientation, marital status, age, disability, gender identity or expression, genetic information, national origin, protected veteran status or any other classification protected by law. Additionally, Veritiv will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Veritiv’s legal duty to furnish information. If you would like more information about your EEO rights as an applicant, please click here:http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

http://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

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