Veritiv has an expansive North American network with more than 180 locations, and we do business with
more than half of the Fortune 500. We're a big company, but we’re also a new company, shaping our
systems and processes to support a successful and sustainable future. We don't just encourage an
entrepreneurial spirit, we embody it.
Are you looking to join a company where you feel empowered in your work and your job is not just a job,
but a path toward a rewarding and successful career? Do you want to be part of a company that
customers and suppliers not only want to do business with but need to do business with?
If you answered yes, then Veritiv might be the place for you. We encourage you to learn about and apply
to Veritiv if you seek a unique work experience, where diverse ideas are met with enthusiasm, and where
you can realize your full potential. Position Description
Job Summary and Scope:
Under general supervision, provide a wide variety of administrative and staff support services as needed. Makes independent decisions within guidelines regarding planning, organizing and scheduling of work.
Prepare confidential correspondence, memoranda, reports, presentations, etc.
Screen telephone calls and receive/direct visitors
Resolve routine and some complex inquiries and requests
Schedule and maintain calendar of appointments, meetings and travel itineraries and coordinate related arrangements
Process travel, invoices and other expenses, as needed
Maintains business contacts and monitors frequency of key supplier interactions
Prepare regular and special reports as directed. Gathers and summarizes narrative and statistical data and documentation from a variety of sources as needed.
Performs varied computations on materials assembled. Typically utilizes word processing, spreadsheet, graphics or desktop publishing software.
Manage office supplies for, including mail distribution
Acts as a liaison between internal stakeholders and customers and suppliers as needed. Manages access to customers and suppliers based on current organizational priorities
Assists executive with the preparation and tracking of department budgets and annual standards.
Schedules and coordinates meetings and conferences, assuring proper provisions are made for location, equipment, materials, food, etc.
Other related duties and responsibilities as required or assigned
Qualifications / Knowledge & Experience:
Excellent knowledge and utilization of Microsoft Office tools
High level of proficiency required for Excel, PowerPoint and Word
Excellent written and verbal communications
Strong decision making ability, customer focus and attention to detail
Demonstrated ability to be a team player and support multiple team members effectively and efficiently
Ability to be resourceful in accomplishing tasks and juggling multiple priorities
Ability to interact comfortably with all levels within the company including senior executives
Demonstrate flexibility in taking on new challenges and requirements
Strong organization and time management skills
Flexible with work hours – there will be times when position will be required to work additional hours to complete taskes that are deadline-sensitive
Some travel may be required
1-3 years of experience in supporting senior level managers of a large corporation; experience supporting corporate leaders is strongly preferred