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Job ID:
Veritiv - Toronto ON
Position Description


Job Summary and Scope: Responsible for the preparation and processing for quotes and sealed bids for the purchase of supplies for RFX (RFQ, RFI, RFP). To qualify all pricing submissions, bids, contracts, customer review, and legal/business terms and conditions to be approved by all applicable Veritiv Management.   

Job Responsibilities:

  • Analyze all specifications, terms, conditions and general provisions of contracts
    • Payment terms and issues
    • Length of contract and renewal options
    • Delivery timeline, requirements and number of locations
    • Price escalation clauses
    • Warehouse or Direct delivery
    • Samples required
    • Compliance issues
  • Obtain and compare competitive information regarding price, quality, quantity and availability
  • In conjunction with Field Sourcing, negotiate with vendors to acquire necessary supplier support and pricing documentation. Ensure compliance on product specifications and delivery requirements
  • In conjunction with Finance, financial analysis completed and to determine profitability (EVA)
  • Review historical data/business history
  • Liase with Sales Team to determine GTM and ensure profitability
  • Perform review to assess terms, conditions and business risks
  • Submit documentation to Legal for approval, if applicable
  • Determine Delegation of Authority needed
  • Maintain all certificates, legal documents and licenses
  • Liase with Field Sourcing for all products to meet the needs of the bid
  • Knowledge of Franchise requirements of market area
  • Execute all bid documents
  • Single point of contact on all bids and tax supported business
  • Maintain open lines of communication with external and internal customers
  • Solves a range of straightforward problems using standard procedures
  • Recommends changes in process and procedures applicable to RFX concerns                                                                                                    
  • Uses product, market and functional knowledge in combination with Veritiv processes, procedures and applications to ensure customer satisfaction
  • Uses available toolset to organize and communicate
  • Performs other related duties and responsibilities as required or assigned           
  • Is able to lead team initiatives
  • Responsible for large and profitable business
  • Recognizes and identifies possible customer concerns and is able to mitigate problems
  • Ability to train and mentor other team members
  • Ability to take on special project work
  • Unique repository of knowledge and information for all things bid related

Required Skills:

  • Punctual and regular attendance
  • Planning and organization
  • Detail oriented
  • Excellent communications skills – verbal and written
  • Ability to develop and meet deadlines. Set and achieve targets.
  • Strong customer service skills (friendly, courteous and helpful)
  • Strong math skills
  • Strong reading and comprehension abilities
  • Analytical and problem solving skills
  • Good at multi-tasking
  • Negotiation skills
  • Ability to recognize and resolve majority of issues independently
  • Consistently exhibits high level of motivation and sense of urgency
  • Ability to prioritize, set and consistently achieve goals, strong time management skills
  • Strong team player (peers, other functions, management)
  • Strong understanding of Veritiv products, services, processes and procedures
  • Demonstrates a willingness to learn
  • Strong system skills including but not limited to: Salesforce, Microsoft Word and Excel
  • Can communicate to all levels within the organization

Required Experience/Education:

  • Diploma/Bachelor degree strongly preferred or equivalent work experience
  • Sales or marketing background preferred
  • Industry experience 2-5 years preferred
  • Excellent interpersonal skills
  • Bilingual (English/French)

Veritiv Canada is an equal opportunity employer committed to ensuring an equitable and accessible workplace. Please notify us through your job application of accommodation requirements needed throughout the recruitment process and our Talent Acquisition Team will follow up with you directly.

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